CAPA & NC operations

Catch the pattern before the recall.

Recurring defects, root-cause rollups, and CAPA effectiveness across every NC in your QMS. Surfaced the day they emerge, not at the annual audit.

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Workbooks / NC operations / Apr 1 – Apr 30 2 recurring patterns

111

Open NCs

14 over 30 days old

Active CAPAs

2 due for effectiveness check

6.2 days

Avg time to close

Down from 9.1 in Q4

78%

CAPA effectiveness

No recurrence in 90 days

NC	Part	Defect	Cause	Age	Status
NC-1051	PT-44718	OD undersize	Tooling wear	2d	Recurring
NC-1049	PT-45660	Burr on flange	Setup	3d	Open
NC-1046	PT-22085	Surface finish	Material	5d	Open
NC-1042	PT-44718	OD undersize	Tooling wear	9d	Recurring
NC-1038	PT-08841	Hardness out of spec	Heat treat	12d	CAPA-007
NC-1031	PT-90183	Thread damage	Handling	14d	Closed

Root causes, rolled up.

Optrix aggregates causes across every NC, by part, work center, operator, and shift. A defect that recurs across six records reads as one pattern, not six isolated incidents.

Cause aggregation Recurrence detection Cross-NC patterns Shift & operator cuts

Root causes / trailing 90 days · by cost

Tooling wear$9,120

Setup error$5,640

Material$4,010

Heat treat$2,580

Handling$1,190

Show me every NC tied to tooling wear in the last 90 days

CAPAs that close the loop.

When a pattern warrants action, Optrix drafts the CAPA with evidence attached, owner assigned, and effectiveness check scheduled. Then it watches the data to verify the fix actually held.

Draft CAPAs Evidence attached Effectiveness tracking Human-approved

Draft a CAPA for the recurring OD undersize on PT-44718

CAPA-2026-011

Trigger

6 NCs · OD undersize · 90 days

Owner

M. Rivera · Machining

Root cause

Tooling wear, centerless grind

Status

Draft · pending approval

Corrective action · wheel dressing interval 8h → 4hWk 1

Preventive action · in-process OD gauge at op 30Wk 3

Effectiveness check · zero recurrence window90 days

Cost of inaction (90-day run rate)$9,120

Evidence: NC-1042, NC-1051 + 4 more, tool-change logs, operator notes. Approve to open in uniPoint.

Everything in NC operations.

The whole quality loop in one workbook. Detect, investigate, act, verify.

Recurrence detection

Same part, same defect, flagged across NCs.

Root-cause Pareto

Causes ranked by cost, count, or trend.

NC aging

Open queue with age, owner, and disposition.

CAPA effectiveness

Did the fix hold? Verified against live data.

Drafted CAPAs

Written from the evidence, approved by you.

Close-time trends

Time to disposition, tracked per work center.

Cross-system links

NCs joined to work orders, lots, and operators.

Audit export

Evidence packets ready for the auditor.

Six incidents. One pattern.

Seeing the pattern

Day one

Recurrence flags fire the day the second NC lands. Not when someone happens to remember the first.

Building the case

Attached

The CAPA draft arrives with NCs, work orders, and logs already cited. Investigation starts at evidence, not at zero.

Verifying the fix

90 days

Effectiveness checks run against live data. Recurrence inside the window reopens the loop automatically.

What disappears over time

The quality review where everyone scrolls the NC log hunting for patterns the data already knew about.

0 surprisesat the annual audit

Ready for the quality review, and the audit.

The loop is documented as it happens. Not reconstructed the week before.

Every recurring defect flagged, with the NCs that make up the pattern
CAPAs traced from trigger to effectiveness check, evidence attached
Root-cause cost rollups on the same GL-reconciled basis as finance
Audit evidence packets exported per CAPA, per period

Catch the pattern before the recall.

Root causes, rolled up.

CAPAs that close the loop.

Everything in NC operations.

Recurrence detection

Root-cause Pareto

NC aging

CAPA effectiveness

Drafted CAPAs

Close-time trends

Cross-system links

Audit export

Six incidents. One pattern.

Ready for the quality review, and the audit.

Find the patterns hiding in your NC log.