Supplier scorecards

Hold suppliers to the numbers.

Quality, delivery, and cost per supplier in one scorecard — with the records behind every score. Walk into negotiations with data, not anecdotes.

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Workbooks / Suppliers / Q1 2026 42 active suppliers
$8,940.00
Supplier-caused scrap
Q1 · 17 NCs
$3,297.50
Credit claims open
3 claims pending
94.2%
On-time delivery
All suppliers · Q1
612 PPM
Incoming defect rate
Down from 740 in Q4
SupplierNCsPPMOn-timeCost impactScore
Centerless Grinding Co.71,84088%$4,210.50C — Watch
Astoria Precision112099%$310.00A
Midwest Heat Treat356096%$1,890.25B+
Apex Plating492091%$2,140.00B-
Quality Castings Inc.234097%$389.25A-

Get your money back.

When a supplier's part scraps on your floor, Optrix drafts the vendor-credit claim — NC records, lot numbers, and costs attached. Cited, approvable, and ready to send.

Draft credit claims NC evidence attached Human-approved Claim tracking
Draft a credit claim to Centerless Grinding for Q1 supplier-caused scrap
Supplier Credit Claim
To
Centerless Grinding Co.
Period
Jan 1 – Mar 31, 2026
Claim #
SCC-2026-014
Status
Draft — pending approval
NC-1042 — lot 8841, OD undersize$2,450.50
NC-1019 — lot 8792, surface finish$1,210.00
NC-0996 — lot 8714, OD undersize$550.00
Total claim$4,210.50
Each line links to the NC record, incoming inspection report, and PO. Approve to generate the claim packet.

Spot the slipping supplier early.

Incoming inspection trends per supplier, updated daily from your QMS. See the defect rate creeping up two quarters before it becomes a line-down problem.

PPM trends Incoming inspection Quarterly deltas Watch-list alerts
Defect rate / by supplier · trailing 4 quarters
Centerless Grinding1,840
Apex Plating920
Midwest Heat Treat560
Quality Castings340
Astoria Precision120
Which suppliers got worse this quarter, and what is it costing us?

Everything in the scorecard.

One workbook per supplier review. Same blocks, every quarter.

Supplier rankings

Composite scores across quality, delivery, cost.

On-time delivery

PO receipt performance straight from the ERP.

PPM trends

Incoming defect rates per supplier, per quarter.

Cost impact

Supplier-caused scrap and rework, in dollars.

Credit claims

Drafted from NC evidence, approved by you.

NC evidence

Every score backed by the records behind it.

Watch list

Slipping suppliers flagged before they bite.

Excel export

Scorecards formatted for the supplier review.

Anecdotes out. Evidence in.

Building a scorecard
0 hours

The quarterly supplier review assembles itself from QMS and ERP data. No more spreadsheet archaeology.

Claiming credits
Drafted

Vendor-credit claims written from NC evidence the day the cost lands — not whenever someone gets around to it.

Catching slippage
Quarters

Trend lines surface a degrading supplier quarters before the line-down event that used to be your first signal.

What disappears over time

Eating supplier-caused scrap because assembling the evidence for a claim took longer than the claim was worth.

$0 eatensupplier-caused cost, unclaimed

Ready for the quarterly supplier review.

Open the scorecard, pick the quarter, and the case builds itself.

Score your suppliers on real data.

A pilot on your ERP/QMS stack. Live in weeks, no commitment.

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